Studio Hire

1. All hirers must provide in advance to Dance Crazy with their public liability insurance documents, plus all relevant certificates for their purpose of hiring the studios, and appoint a responsible adult (over 25 years old) for the hire period who must sign the Dance Crazy indemnity form.
2. There is a 50% cancellation fee for bookings cancelled less than 28 days in advance and 100% if less than 7 days. All special request purchases/costs are non-refundable.
3. One off booking must be paid for in full in advance. Repeat advance bookings will be invoiced monthly (normally end of calendar month). All invoices must be paid in full within 7 days of invoice otherwise hirers risk cancellation of future bookings. Minimum age for hirers is 25 years.
4. The hirer must ensure the appointed responsible adult is present throughout the hire period and makes themselves familiar with Fire evacuation procedures and exits. Fire control locations, first aid points, first aiders, accident book and reporting , risk assessment and managing those with special needs e.g. disabled guests.
5. Only the studio areas hired can be used. Entrance and exit routes will be advised prior to the hire. Charges may be levied if other areas are subsequently used/occupied.
6. No sublet of the facilities is permitted by the hirer.
7. Noise levels in all studios must be kept to a reasonable level. Any areas causing noise and disturbing other users will be advised to reduce their noise level by Dance Crazy staff. All users are asked to consider other users and local residents.
8. Hirers must report any excessive marks they see on the studio floors/walls, or any other damage (e.g. equipment) at the beginning of their sessions otherwise they may be charged for the repair and/or cleaning costs. All items must be lifted across the dance floors ( not dragged) and for heavy items floor protectors put in place. Nothing should be attached to walls, doors or ceilings.
9. Any additional equipment (e.g. chairs and tables) must be agreed at the time of booking. After this point it cannot be guaranteed to be available.
10. Hirers must keep to within their allotted time slots and their allocated studio location(s) those who persistently fail to keep to their allotted times will be refused hire in the future. Hirers must ensure that they allow enough setup/warm up and break down/warm down time, cleaning, equipment removal etc in their booking. Overrun charges may apply.
11. Parents and guardians are always responsible for the supervision, safety and behaviour of their children in their custody.
12. Due to unforeseen circumstance or significant internal events, studio times and locations may be changed or cancelled by Dance Crazy. Where possible hirers will be given one months’ notice.
13. All bookings are made at Dance Crazy via phone/email or to the online booking system. Bookings are only valid when confirmed in writing by Dance Crazy.
14. Food and drink may be taken into the studios only by prior arrangement with Dance Crazy management. For hygiene purposes all food and drink and its containers must be removed from the premises at the end of the hire.
15. Due to copyright laws and child protection, filming in the studios must be arranged at the time of booking as different terms and conditions apply.
16. Hirers are responsible for ensuring the safety and maintenance of their own equipment. Electrical equipment must have a current PAT test certificate.
17. Hirers are responsible for removal, and the responsible disposal from Dance Crazy site of all their waste, packaging and equipment by the end of the hire period. Disposal charges will apply for items left behind.
18. The hired facility must be left in the same (better) condition as at the commencement of the hire. Any damage or defects should be reported to reception. Cleaning equipment is available on-site. Please consider the environment by switching off unused lights, heating, closing doors and windows as appropriate. All items must be returned to their original positions. All external hirers must make themselves familiar with the fire evacuation procedures. And must make sure attendees/class participants are briefed on their course of action in case of fire. Fire exits must always be kept clear. External hirers are advised not to exceed the recommended studio maximum capacity.
19. Changing facilities are available on site and are used at your own risk. If an activity/session involves participants who are under the age of 18, or classed as vulnerable adults, the external hirer is responsible for ensuring that the relevant DBS checks have been obtained.
20. All external hirers are responsible for ensuring their sessions is run in line with current health and safety legislation and best practice guidelines. Risk assessments should be carried out in advance and submitted. Dance Crazy takes no responsibility for the content or health and safety of classes run by external hirers. First aid kit and accident book are located in reception.
21. Information should be sought from those with relevant medical conditions to the activity undertaken and is the responsibility of the hirer to accommodate.
22. Abusive, threatening, unruly, offensive, intimidating behaviour, profanity or similar, will result in immediate cancellation of any use of Dance Crazy facilities or provision of services, without refund or compensation.
23. The whole facility is covered by 24/7 recording CCTV for safety and security purposes. Cameras must not be moved or obscured at any time.
24. Dance Crazy does not accept responsibility for any losses or damage.
25. To hire Dance Crazy all conditions of hire must be met.